Minutes 11-6-19

MINUTES for meeting 11-6-19 Call to Order: 6:43 Present: Tim Hauert, President; Jeff Souligne, Jim Muhlstadt, Treasurer; Christy Strole, Secretary Jim Gall, homeowner Minutes approval: Christy moved, Jeff seconded that we approve the minutes. Motion carried. Treasurer’s report approval: Christy moved, Tim seconded that we approve the treasurer’s report. Motion carried. Public Comments: none Old Business: Violations: Lot 66: Scanlon’s septic overflow (since 2012): no change. We haven’t heard from the county. Lot 65: Warner/Schneider update (since 2007): No change. We haven’t heard from Ann B. Christy will email her. Lot 94: Trash cans: (It was Alex Blanchette) New Business: No new violations. Scott Styck installed an LED fixture on the Southwest corner of the sign off 113. This will save us money on electricity. Jim moved, Jeff seconded that we pay $216 for four lamps, plus installation for a total of $300. Motion carried. Christy reviewed what she learned by reading the minutes from all our meetings since 2006. We should meet in closed session when discussing homeowner’s violations to protect their privacy. We should have a sign in sheet. The president should sign the minutes and treasurer’s report to prove they’re approved. We had decided in February 2010 that after 30 days, a $25 late fee would be added to overdue dues, then $1/day up to $250. Scanlon’s pipe in our detention pond culvert goes back to May of 2012. We had decided in 2015 that for violations the first letter would come from the lawyer because letters from us are ignored. Jim moved, Jeff seconded that we first send an email from RBWCA board, with no one’s name on it, then have the lawyer write if the violation is not resolved. Motion carried. For several years the December meeting was skipped because of the busy season. We’ll wait until Nov. 30 to decide whether to meet in December. If we have pressing business, we’ll meet. Jeff moved we adjourn at 7:15, Christy seconded and the motion carried.

Minutes 1-8-20

Minutes for meeting 1-8-2020 Call to Order at Limestone Library at 6:32 No meeting was held in December 2019. Present: Tim Hauert, President, Jeff Souligne, Andrea Cinnamon, Vice President, Jim Muhlstadt, Treasurer Heather Gill and Christy Strole, Secretary. Homeowner Mark Tanner joined us Minutes of 11-6-19 approval: Christy moved, Jim seconded, motion carried. Treasurer’s report approval: Christy moved, Jeff seconded, motion carried to approve November and December 2019 treasurer’s reports. Public Comments: Mark Tanner was here but just as an interested group member. We discussed radon. Closed Session: Christy moved, Tim seconded, motion carried that we move into closed session. Old Business: Lot 66’s septic overflow (since 2012): Christy moved that we ask Ann to write a letter to the homeowners telling them to remove their drain tile from under our detention pond and out of the culvert, and to rake and reseed the grass by May 1st because of the safety concerns of black water pooling. Tim seconded, motion carried. Christy will email Ann. Lot 65 drainage issue (since 2007) Christy will email the lot owner to say “We don’t have the funds to sue Schneider. We met, we talked, we’re taking action that we can’t talk about yet because lawyers are involved, but we’ll let you know when there’s some movement.” Tim will talk to his neighbor Honzik who may know something about drainage. Lot 94: Trash cans have been moved; problem solved. New Business: Lisa Meyer resigned due to health issues. We sent her a get-well card. None of us has a good suggestion to replace her. The next email to the group will ask for volunteers to join the board, invite people to the upcoming annual meeting in February, during which we will hold our annual election, and give people the option to vote by proxy. Andrea, Jim and Heather are up for re-election and Lisa would have been up for re-election had she not resigned. At the annual meeting we will distribute paper ballots. We will also discuss the Easter egg hunt, dates for the garage sale, and party ideas. After February’s meeting we will email everyone their annual dues notice. Tim distributed a list of the meeting dates for this year. Leon Heldt sold lot 34 to Larry Hinton. Adjourn: Christy moved, Andrea Seconded, motion to adjourn carried at 7:38 pm

Minutes 10-2-19

MINUTES for meeting 10-2-19 Call to Order: 6:30 at Limestone Library Present: Tim Hauert, President, Christy Strole, Secretary Andrea Cinnamon, Vice President, Jim Muhlstadt, Treasurer Heather Gill Public Comments: Steve Devine came to share information about radon gas. Bukowski’s was 31, and his wife has lung cancer. Steve’s house was only 3.8 but he feels people should know about this. You have to have your house tested for radon now before you sell, and if there’s no mitigation you figure that into the price. We decided to send an informational email to the homeowners, telling them how to test for it and what to do if their radon is above 4 pCi/L. Minutes were reviewed. Christy moved we approve, Jim seconded: motion carried. Treasurer’s report was reviewed. Christy moved, Heather seconded: motion carried. Old Business: Violations: Lot 95: (debris in yard) follow up: problem solved, they’ve moved out. Our first letter was sent to them in 2012. Scott Homerding bought their house and Christy sent him a welcome letter. Lot 1: Their trailer is gone: problem solved. Christy will send a thank-you email. Lot 21: Their brush pile is gone: problem solved. Christy will send a thank-you email. Lot 65: Christy, Andrea and Tim walked the property and took pictures, confirming that Dennis Schneider has created a canal and two dams, so that water from our detention pond flows to lot 65’s back yard and collects there. Tim and Christy went to talk to Ann about what our responsibility is in this matter. She’s going to find out who at the county we should talk to. Heather said she went through this at her last subdivision and the county would not defy a farmer. We’re waiting to hear back from Ann. We told Warner that we don’t have enough money to sue Schneider, but that we have the same complaint he has, since Schneider changed the flow of water from our property. Christy found documentation of the complaint Schneider brought us in 2003 claiming that the subdivision changed the flow of water. Tim has the maps that show that the height of the land was not changed by the subdivision. Lot 66: Tim obtained information from the Health Department. Their dye test showed that this lot is in violation. The overflow from their septic is feeding blackwater into the culvert in our detention pond. There is a black corrugated drain tile running from the back of Lot 66, under our detention pond, and into the culvert at the bottom of our pond. The health department gave him 30 days to solve the problem before they do another dye test. His 30 days are up 10-5-19 and there’s no evidence that any work has been done. Tim will now receive all correspondence between the Health Department and the owner of lot 66. If he fixes his system but does not dig out that corrugated tile from under our detention pond, we will have Ann write him a letter to make sure it gets done before he sells the property. If we see a “For Sale” sign on that property we’ll respond quickly. For now, we’ll wait and see what the health department does after it’s follow up dye test. Light is off on the sign off 113: Tim found electrical tape over the sensor. Scott must have taped it off to change the bulbs. Maybe we should get new light fixtures that use LED or solar power? Scott says two of the three are working, but he has to check on a lens and get back to us about the third. Tim will call Scott and talk about switching to solar or LED. Jim will call O’Connor. Our two other signs have solar lights which have quit working. New Business: Lot 48 wants to build a shed: we looked at the plans and rejected them because it’s not a permanent stick-built structure on a slab, it’s a pre-fab unit that comes off a truck. That would not be architecturally similar to the house, violating covenants 5 and 21. Christy will email the owner and Andrea will return his plans. Lot 59: New concrete slab on does not seem to be a shed. Christy will email the owner and ask what their intentions are for that slab. Lot 62: The owner asked about the unmown spot in the detention lot on the east side of the cul-de-sac. Christy will email DuFrain and ask when that will be mown. Lot 94: Trash cans have been in the front of the house. Christy will email to remind him that trash cans have to be hidden behind the house or in the garage. Lot 36: The owner has been taking care of the rip rap in the ditches for ten to twelve years and it’s a lot of work. He saw Kramer (Twp. Road Commissioner) out there looking at the rocks. Azzarelli originally put those rocks in. Then the township put more in 10-12 years ago because the rock was crumbling. It’s crumbling again. Andrea will tell the owner that Kramer has an idea for a new solution to the problem and is awaiting IDOT approval. Two lots are for sale: lot 13 and 45. One homeowner suggested an adult trick-or-treating where we’d put signs in our front yards indicating adults could stop in for a drink. Liability insurance would probably not cover us for that, but we kicked around ideas for a block party, a bouncy house at the park for a spring party, another concert in the park, something for Christmas: Christy will email homeowners and see if anyone has an idea. Jim moved we adjourn, Andrea seconded, motion carried at 7:40 pm.

Minutes 9-4-19

MINUTES 9-4-19 Call to Order: 6:35 pm Limestone Library Conference Room Present: Tim Hauert, President; Andrea Cinnamon, Vice President; Christy Strole, Secretary; Lisa Meyer; Jeff Souligne Public Comments: Cara and Daryl Hunt, lot 95, want to close on the sale of their house on 9-11-19 but they still have a debris pile in the yard. Our lawyer has written them stating that they are violating the covenants. According to Daryl who appeared tonight, the branches are too thick to put in paper bags, and they can’t burn because of neighbors who object. The lawyer for their buyer has asked for the last 12 months of minutes, as well as bylaws, covenants, budget, etc. of the association. If we email the lawyer now, the fact that their lot has active covenant violations may interfere with the closing. So Daryl will borrow a trailer and haul the pile elsewhere to burn. Then he’ll send pictures to Lisa Meyer, who will share with Christy Strole, who lives nearby and can walk over and verify that the problem is solved. Then Christy will email the required documents to the lawyer and indicate that the issue has been resolved. Minutes approval: Curtis Anderson is actually Kirk: correction made. Christy will send him a welcome letter. Lisa moved and Tim seconded: minutes were approved as amended. Treasurer’s report: Jim emailed the report for our approval. Christy moved, Lisa seconded: treasurer’s report was approved. Old Business: Dufrain finished cleaning up around the sign, including removing the debris pile. A new pile has begun. Christy will email the owners of Lot 21, asking them to remove the debris pile. Violations: Lot 95: (debris in yard) see Public Comments above. This issue is not resolved. Lot 1: The trailer was gone for awhile but now it’s back. Christy will send a second email, saying that if it’s not gone by the next meeting the issue will be turned over to the lawyer. Lot 84: The kids hired someone to weed and the place looks better. Issue is resolved. Lot 65: There are two issues here. Tim walked the field and confirmed that the farmer who owns the land to the west of the subdivision, Schneider, has built up a berm along the fencerow, which prevents water from flowing onto his property. So it backs up into our detention pond and lot 65. We have flow data that shows this is the case. Tim talked with Al of the Kankakee Health Department. They ran a dye test on Lot 66’s system and it failed. The health department will issue a citation. Lot 66’s black water is flowing onto our detention pond and Lot 65. Tim will talk to the health department again to see whether the citation was issued, and he’ll update the owner of Lot 65 on our progress. Andrea moved, Lisa seconded the motion that we authorize the expense of Tim Hauert meeting with Ann Brezinski to see what we can do, given our limited funding, to solve this issue. New traffic signs have been installed! Thank you to Glen Kramer, township road commissioner. New Business: Little trees are growing up on the river lot, despite DuFrain mowing. Andrea will check the minutes to see who cleaned that up for us last year. Next year when we bid the mowing, we’ll add maintenance of the landscaping around the signs and keeping the volunteer trees and bushes down by the river. The light is on all day at the entrance at 113 and the cover seems to have come off one of the lights. It’s supposed to go off when the sun comes up and go on when the sun comes down. Tim will contact Scott Styck to see about this. Christy moved, Lisa seconded we adjourn. Meeting adjourned at 7:25 pm

Treasurer's report 8-2019

Treasurer's report 8-2019 07/01/19 Beginning cash balance $12,356.75 07/12/19 Com Ed -34.68 12,322.07 07/16/19 Check 1305 Dufrain Lawn Care -560.00 11,762.07 07/16/19 Check 1306 Ann Brezinski -761.75 11,000.32 07/26/19 Deposit (last dues payment) 100.00 11,100.32 07/31/19 Ending cash balance 11,100.32

Treasurer's report 3-2019

Treasurer's report March 1, 2019 - March 31, 2019 03/01/09 Beginning cash balance $6,160.37 03/05/19 Deposit (2019 dues) +3,450.00 9,610.37 03/15/19 Com Ed -43.15 9,567.22 03/26/19 Deposit (2019 dues) +2,550.00 12,117.22

Treasurer's Report 6-19

Treasurer's report June 1, 2019 - June 30, 2019 06/01/19 Beginning cash balance $13,025.04 06/07/19 Check 1304 Dufrain Lawn Care -630.00 12,395.04 06/13/19 Com Ed -38.29 12,356.75 06/30/19 Ending cash balance 12,356.75

Treasurer's Report 9-4-19

August 1 - August 31, 2019 08/01/09 Beginning cash balance 11,100.32 08/09/19 Check 1308 Christy Strole Stamps -55.00 11,045.32 08/13/19 Com Ed -34.27 11,045.32 08/19/19 Check 1311 US Liability Insurance -1297.00 9,714.05 08/20/19 Check 1307 Andrea Cinnamon (ads) -47.85 9,666.20 08/20/19 Check 1309 Christy Strole cards & stamps -91.52 9,574.68 08/23/19 Check 1310 Dufrain Lawn Care -630.00 8,944.68 08/31/19 Ending balance 8,944.68

Minutes 1-3-18

River bend West Community Homeowners Association Monthly Meeting Wednesday January 3, 2018 Limestone Library 6:30 pm Called to order at 6:35 pm by Debbie Turner. Board members present were Debbie Turner, Jeff Souligne, Jim Muhlstadt and Lisa Meyer. Secretary’s report was read by Debbie with a motion to approve by Lisa and seconded by Jim. All others agreed. Treasurer’s report was read by Debbie with a motion to approve by Lisa and seconded by Jeff and all others agreed. Old business regarding the river clean up, retention pond and fireworks will be discussed next month when Dave is here with reports. New business discussed was the annual meeting. The date will be February 7 at 6:30 pm at the library. As in previous years, we have been holding it at the same time as the monthly meeting since turnout is low anyway. We will discuss ideas to use the money at the meeting. (parade, concert, fireworks etc) Betsy, Jim and Andrea are up for re-election. Jim and Andrea would like to stay on the board and Debbie will contact Betsy. Debbie will contact a few people to be on the nominating committee. Voting will be held at the annual meeting and then by mail as it is unlikely there will be a quorum at the annual meeting. Debbie will send out email notices of the meeting and mail the 5 that we don’t have emails for. Adjourned at 6:55 pm by Debbie.

Treasurer's Report 1-2018

Treasurer’s report Jan/Feb 2018 5381.72 -49.06 EFT COM ED 1-12-18 5332.66 -2000 Estes Tree Care 2-9-18 3332.66 -51.53 COM ED EFT 2-14-18 3281.13

Treasurer's Report 2-2018

Treasurer's Report Jan/Feb 2018 5381.72 -49.06 EFT COM ED 1-12-18 5332.66 -2000 Estes Tree Care 2-9-18 3332.66 -51.53 COM ED EFT 2-14-18 3281.13

Minutes 2-7-18

RIVER BEND WEST COMMUNITY HOMEOWNERS ASSOCIATION ANNUAL MEETING WEDNESDAY FEBRUARY 7, 2018 Called to order at 6:30 pm by Dave Baron. Board members present were Dave Baron, Jeff Souligne, Debbie Turner, Jim Muhlstadt and Lisa Meyer. 2 homeowners present. Secretary’s report was read by Debbie with motion to approve by Jeff with one typo corrected, seconded by Lisa and all others agreed. Treasurer’s report was read by Debbie with a motion to approve by Lisa and seconded by Jeff and all others agreed. Old Business: A check for $2000 will be paid to Estes tree service as they finished the clean up at the river front property. There are still a few dead ash trees which will be addressed at a later date. It was already voted to have them proceed with cleanup so no further vote or motion was needed. We will send a note in the next email about not dumping on the river bank now that it is all cleaned up and more visible. Someone has been dumping there in the past. Dave has a quote from Kirk Anderson for July 3 fireworks. The price is $2630 for a 45 minute show. Dave will check with the attorney about insurance and licenses needed. New Business: The budget was discussed and is about the same as 2017 except we will not have the river clean up in 2018. Debbie already figured the income taxes and mailed them. We talked about again having Tom Edwards for a summer concert since he got rained out last year after about 45 minutes. Dues forms and ballots for the board will be emailed or mailed soon as there was not a quorum at the meeting to elect a new board. One of the residents in attendance was upset that the new addition to River Bend which is under the same covenants as us are not abiding by the covenants. They do not have an association and Azzarelli Development is still in charge of enforcement. He wants our attorney involved and to contact their attorney to get issues resolved. He states the shed behind him is too big, there are trailers parked all over and above ground pools. He also is concerned that there are houses that are not hooked up to city water. We did remind all in attendance that addition is not part of our association but Debbie will talk to Sandy Girard about who to contact with concerns. It again was discussed that the houses that were recently sold were sent welcome letters with information about the association and covenants. There are still 3 houses for sale. Adjourned at 7 pm with a motion by Lisa and seconded by Jeff and all others agreed.

Minutes 2-6-19

ANNUAL MEETING MINUTES 2-6-19 Board members present: Tim Hauert, Andrea Cinnamon, Jim Muhlstadt, JEFF Souligne, Heather Gill, Christy Strole Homeowners Present: Jim Sharper Meeting was called to order at 6:35, a quorum was present. Election of Board Members: We have about 15 proxy votes by email, and collected seven new ballots tonight. We don’t have the 28-vote minimum, so ballots will be emailed to the homeowners who have not yet voted, along with the dues notice. Five people prefer to have theirs mailed, so we will. Those who have already voted will only get the dues notice. Dues are $75 and are due by a day in April: Christy will look that up. Our checking account does not allow us to use electronic banking, so checks will be mailed to Jim Muhlstadt. Board Meeting Minutes: Minutes of the meeting of 1-9-19 were reviewed. Christy moved that they be approved. Heather seconded. Motion carried. Treasurer’s report was reviewed. Christy moved that they be approved. Heather seconded. Motion carried. Election of Officers: Officers cannot be elected until after we get 28 votes for the board members. Old Business: The structure behind Anderson’s house is a lean-to for firewood, not a structure so it doesn’t violate covenants. The subdivision to the south of us has some covenant violations that no one is enforcing. We have no authority over them. Andrea sent a gift certificate and thank-you card to Scott Styck, who told Jim to tell us he sincerely appreciated the gesture.   New Business: Garage Sale Dates: We want to avoid the weekend Briarciff holds theirs, and hold ours on the same date that Limestone Meadows does. Last year we had good traffic Friday but very little on Saturday, the second weekend of June. Limestone Meadows didn’t have a group date for their garage sales last year. Heather will ask her friend in Briarciff and we’ll decide next month. Cleanup Day: We’ll wait until April to pick a date when we know the weather forecast. Last year Deb and Donnie Turner did it themselves. Jim Sharper suggested we have the mowing contractor clean up for us. Mowing Bids: Christy will use an old bid form, adding “string trimming” and deleting the park mowing, since the park department does that mowing. We’ll ask that bids be submitted a week before the March meeting, so we can open bids and award the contract in March. We’ll send it to DuFrain, Clear Cut, and maybe others. Heather has a friend who might want to bid; if he’s interested, she’ll send Christy the contact information. Easter Egg Hunt: We want to keep this tradition going. We’ll probably have it April 13th, which is the Saturday a week before Easter. Andrea can get the stuff. Tim moved we adjourn at 7:15, Christy seconded, motion carried. Respectfully submitted, Christy Strole Approved Date: ______________________ Signature: ___________________________

Treasurer's Report 1-2019

Treasurer's Report January 2019 01/01/19 Beginning cash balance 6288.70 01/02/19 State of Illinois filing fee -10.00 6278.70 01/14/19 ComEd -45.32 6233.38

Treasurer's report 11-2018

Treasurer's Report, November 1, 2018 - November 30, 2018 11/01/18 Beginning cash balance 6652.50 11/09/18 Com Ed (electricity) -39.61 6612.89 11/16/18 Dufrain Lawn Care -280.00 6332.89 11/30/18 Ending cash balance 6332.89

Treasurer's Report 12-2018

Treasurers Report December 1, 2018 thru December 31, 2018 12/01/18 Beginning cash balance 6332.89 12/12/18 ComEd (electricity) - 44.19 6288.70 12/31/18 Ending cash balance 6288.70

Minutes 8-7-19

MINUTES 8-7-19 Call to Order: 6:35 pm Present: Tim Hauert, President, Andrea Cinnamon, Vice President, Jim Muhlstadt, Treasurer Christy Strole, Secretary, Lisa Meyer, Heather Gill and Jeff Souligne Public Comments: Jim Gall joined us but had no comments. Minutes approval: Lisa moved, Jeff seconded, minutes were approved as written. Treasurer’s report approval: For the June treasurer’s report, Christy moved, Andrea seconded, report was approved. For the July treasurer’s report, Lisa moved, Christy seconded, report was approved. Old Business: Dufrain re bid for cleaning up landscaping: He knows he won the bid but hasn’t done the work yet. Tim will call him to get him going. Deb Turner had some high school kids pull weeds as part of their community service. Violations: Lot 95: (debris in yard) Still has debris, now house is for sale. Lot 105: (debris in yard): Problem solved Lot 65: (dumping in retention pond) see below Lot 27: (trailer) They have kept it there for only four days, so that’s some improvement. Retention pond by Lot 65: Andrea called the township road commissioner, Glen Kramer, who met her and Jim Muhlstadt on the property. He said it’s on his list to clean up weeds and rock in the retention pond and by lot 38. Tim went to see Darwin at the County Health Department, and they walked the property. There is black water coming out of a pipe, so the leach field for lot 66 may not be functioning. The county health department, in response to two complaints, wants to do a dye test on Lot 66 but the owners are out of the county for a couple weeks. The owner of lot 65 emailed to ask what progress has been made: Christy will email him an update. New Business: Lisa moved, Andrea seconded a motion to reimburse Christy for postcards and 35 cent stamps: motion carried. Receipts were given to Jim. These postcards go to the people who don’t have email addresses to let them know about our regular monthly meetings. Welcome new people: John and Tina Varvel bought Lot 19 (Benoit): welcome letter was sent Tayler and Alex Blanchette bought Lot 94 (Robertsons); welcome letter was sent. Lot 95 (Hunt) is for sale. Lot 3: Don Anderson died. Curtis, his son, lives there so I’ll send him a letter Londa and Mark Tanner bought Lot 76 (Bukowski), and a welcome letter was sent. Lot 21 has a pile of branches behind the welcome sign at the corner of Stone Ridge Drive and Pipeline Road. Tim hauled a brush pile away on clean-up day but more brush has piled up. Some of it is from our birch trees and some is from Lot 21’s trees. Maybe DuFrain will clean it up when he does the entrance signs? We’ll wait until next month. If he doesn’t clean it up we’ll contact the owners. The owners of lot 1 keep their trailer on their lot. Christy will send an email reminding them of the covenants. Lot 84 has weeds taller than the bushes. The children have taken over the widow’s finances and are paying someone to mow, but not weed. Tim will contact the daughter of the owner of Lot 84 before the condition deteriorates. Jim said a homeowner complained that they got a letter from a lawyer without any neighbor ever having said anything about the complaint against them. This is a neighborhood, and people should feel comfortable approaching each other before going to the board. But they don’t always have that kind of relationship. One function of our HOA is to follow up on complaints for the homeowners so they don’t have to. It cost us a lot of money to have Ann Brezinski send letters, so Christy made a motion that in the future we first send an email from our RBWCA email reminding violators of the covenants. We could ask them to respond and give them a deadline, after which the matter will be turned over to the attorney. Lisa seconded, motion carried. Motion to adjourn by Christy at 7:34, seconded by Andrea, motion carried. Respectfully submitted, Christy Strole Approved ___________________________ Date: ____________9-4-19__________

Minutes 7-10-19

MINUTES 7-10-19 Call to Order: 6:33 Present: Andrea Cinnamon, Vice President Christy Strole, Secretary Heather Gill Jeff Souligne Public Comments: The owner of lot 65 appeared, alleging the farmer (Schneider) who owns the field adjacent to Lot 65 has dammed the flow of water out of lot 65 with corrugated metal plating, pilings and backfill so that water does not go into his field. So now water comes down Sunset Lane, into the retention pond, then onto lot 65 and has been standing for weeks. The owner of lot 67 has an aerated septic system and the owner of lot 65 is afraid that the output of that septic dumps onto lot 65. He also reported that our mowing contractor is not string trimming the rock ditch part of the retention pond. He asked our help to resolve his drainage problem. He asked that RBWCA reimburse him to rent a pump, which would probably cost less than $150, to do a one-time pump of the standing water over the corrugated metal sheet that Schneider allegedly erected. The board did not agree to that. He doesn’t want to have to come back next month. He talked to County Code Enforcement, who quoted the statute about no one being allowed to change the flow of water and suggested he come to this board. Andrea will contact the county, and then talk to Ann Brezinski. Christy will email DuFrain and ask about trimming the rock ditch. Minutes: Christy moved, Jeff seconded, minutes were approved with one typographical error corrected. Since these minutes are searchable on Google, we will use lot numbers instead of homeowner’s names to respect privacy. Treasurer’s report was not presented as Jim was not present. Old Business: Garage Sales June 13 & 14 were successful. The first day is always busier than the second. Maybe next year we should only do one day. New stop signs? Rich Berns referred Christy to the guy at the township responsible for stop signs. He said it was his job to replace stop signs as necessary. We can’t purchase one or repaint one, we just have to wait. Andrea asked if a sign was missing at the intersection of Route 114 and River Bend Drive. Christy will check. (There is a stop sign there.) Ann Brezinski wrote letters re violations: Lot 13: unpaid dues: They paid! Lot 95: (debris in yard) She has put her house on the market. Lot 105: (debris in yard) No response. Lot 105. Lot 65: (dumping in retention pond) He appeared at tonight’s meeting. Lot 27: (trailer) No response. Sending these letters cost us $461.75. Maybe in the future we email homeowners first from the RBWCA email account, signing it from “The RBWCA Board” and if the situation is not resolved within the timeframe we give, then we have Ann send a letter. Let’s discuss this again when more people are here. Welcome new homeowners: Strelczyks sold lot 12 to Katie & Alan Glidewell, welcome letter sent Robertsons will sell lot 94 soon: they close July 11, we don’t know who. Windmillers sold lot 80 to Raymond and Claudia Berwanger, welcome letter sent Bukowskis sold lot 76 to Mark and Londa Tanner: Christy will send a letter New Business: The bylaws require us to notify every homeowner of every meeting. Deb Turner said: “If it’s a recurring monthly meeting always the first Wednesday you don’t have to give notice. I did reminder emails and the signs. I only sent letters to the few without email for the annual meeting and special events. FYI Don Anderson died last week.” We will send an email every month to the group. We could have some postcards printed for the people who don’t have email addresses. Christy will buy different stamps for the postcards. The postcards will all be printed to say, “RBWCA Meeting is Wednesday at 6:30 at the library.” Christy bought a roll of stamps: if anyone needs some, see her. She moved that we reimburse her ($55), Jeff seconded, motion carried. Christy moved we reimburse Andrea for the expenses for the garage sale (about $40) and approve the bid from DuFrain to clean up the entrance landscaping. Heather seconded, motion carried. Christy moved we adjourn. Jeff seconded, motion carried. Adjourned 7:10 pm. Respectfully submitted, Christy Strole __________________ Approved ________________ Date

Minutes 6-5-19

MINUTES 6-5-19 Call to Order: 6:33 pm Present: Tim Hauert, President Andrea Cinnamon, Vice President Christy Strole, Secretary Jeff Souligne Public Comments: Dave Rivard asked what he has to do to build a three-season room. Just bring us the contractor’s plan for our approval before you apply for a permit. Minutes approval: Tim moved, Andrea seconded: minutes were approved unanimously. Treasurer’s report approval: Christy moved, Jeff seconded: treasurer’s report was approved unanimously. Old Business: Garage Sales June 13 & 14: Christy will send the homeowners an email, post it on River Bend Neighbors email group (which reaches other neighborhoods in our area) and see if we have a facebook page. If we do, she’ll post it there. Andrea has contacted the newspapers (Daily Journal and Herscher Pilot) and will submit the receipt at next month’s meeting. Clean-up Day: Tim cleaned up the sign by Benoits but the work needed at the 113 entrance is more than one guy can do in one morning. We decided to ask some guys what it would cost to have the landscaping work done. Tim will ask around and we’ll ask for bids next month. Darek Lee’s Fence: He did not tie it in to the neighbors, but butted up against it. Christy moved we approve his fence ex post facto: Jeff seconded and the motion carried. Betty Jo Baker’s mowing: Her yard has recently been mown. Her son says the family will have Clean Cut do the mowing. All dues paid? Only Holm has not paid. Christy will email Ann Brezinski to see what it will cost to send Holms a letter. We don’t want to spend $100 to get $75. New Business: Christy bought stamps: so if a board member needs to do a mailing, get stamps from Christy. Someone’s front deck is not approved: Randy Collins has done some work to his property. He fixed the drainage issue in the back yard, which was caused by cracked and crumbling tile, which had to be dug up underneath some landscaping. He put in a sidewalk on the side of his house so he can get to the back yard without going through the house. He didn’t build a new front porch, he raised the level of the current front porch. Christy moved, Jeff seconded that we approve his sidewalk ex post facto. Motion carried. Christy moved, Jeff seconded that we approve his improvements to the front porch ex post facto. Motion carried. Cara Johnston’s brush pile: She has a brush pile on the south edge of her yard at 2264 Valley View, between some trees or bushes, which violates Covenant #19. We will ask Ann Brezinski to write her about this. Jerome Warner, 2326 Sunset Turn, is dumping grass clippings in the retention pond, where we pay Dufrain to mow. We will ask Ann Brezinski to write him about this. Thomas and Victoria Klaman, 2895 River Bend Drive, leaves his third wheel trailer out for weeks, violating Covenant #20. We will ask Ann Brezinski to write them about this. Nicole and Steve Dunn, 2256 Ridge View Lane, also need to clean up their yard, which is in violation of Covenant #19. We will ask Ann Brezinski to write them about this. Welcome Letter: We need to welcome the new owners of lots #12 (fka Strelczyk), 94 (fka Robertson) and 80 (fka Windmiller). Christy will look up the new owners and send them the welcome letter, which asks for their email address and refers them to the link for the covenants. New stop signs: Some of our stop signs are in sad shape. Christy will call the Road District Garage, 815-939-1636 and ask what the procedure is for getting new signs. She emailed the township and got no response. Adjourned 7:30 pm Approved: __________________ Signed:___________________________

Treasurer's Report 5-1-19

Treasurers Report May 1, 2019 thru May 30,2019 05/01/19 Beginning cash balance 13126.98 05/02/19 Deposit ( 5th set of dues) 525.00 13651.98 05/07/19 CK# 1300 Andrea Cinnamon (Easter) -44.80 13607.18 05/13/19 Ck# 1302 Auto Owners ins. (Property) -786.00 12821.18 05/14/19 Com Ed -42.24 12778.94 05/14/19 Ck# 1301 Dufrain Lawn Care -148.00 12630.94 05/20/19 Deposit (6th set of dues) 450.00 13080.94 05/22/19 Ck# 1303 County Collector (taxes) -55.90 13025.04 Approved _______________________ Signed _______________________

Minutes 5-1-19

Minutes for meeting 5-1-19 Call to Order: 6:30 pm Present: Tim Hauert, President Andrea Cinnamon, Vice President Jim Muhlstadt, Treasurer Heather Gill Jeff Souligne Minutes approval: Jim moved, Andrea seconded, motion carried. Treasurer’s report approval: Heather moved, Jim seconded, motion carried. Six people have still not paid dues. Christy will send another paper bill, telling them that this is the last notice from our association before the matter is turned over to our attorney. Old Business: Easter Egg Hunt 4-13-19 was successful. Clean-up Day has been rescheduled to 5/18/19, meet at 8:00 at the park. Darek Lee Fence: Tim will call him to get a layout. We have the type of fence but need to approve where he’s putting it. Randy Collins drainage: a backhoe was in the driveway, so maybe he’s taking care of it. New Business: Garage sale has been changed to June 13th and 14th, since we now know Briarcliff is holding their sales June 6 & 7. Christy will email the homeowners. Tim made a motion that we reimburse Andrea $44.80 for Easter hunt expenses. Jeff seconded, motion carried. Emmet Zumwalt submitted a design for his shed. Heather moved, Andrea seconded we approve his shed. Motion carried. Tim will document our approval on letterhead for the county so Zumwalt can get his permit. Jeff moved we adjourn. Heather seconded, motion carried at 6:55 pm.

Minutes 4-3-19

Minutes 4-3-19 Call to Order: 6:31 pm Limestone Library Present: Tim Hauert, President Andrea Cinnamon, Vice President Jim Muhlstadt, Treasurer Christy Strole, Secretary Lisa Meyer Heather Gill Jeff Souligne No other homeowners were present. Treasurer’s report was reviewed. 18 homeowners have not paid their dues that were due March 15th. They have been billed twice. We’ll wait another week, then Jim will send a new list to Christy who will send out paper overdue notices to whomever has not yet paid. Jeff moved we approve the treasurer’s report. Andrea seconded: motion carried. Minutes from last month were reviewed. O’Connor emailed to alter their bid after we decided last meeting to award the contract to Dufrain, but it was too late. Garage sale will be 8-4 pm on June 6 and 7. Christy moved we approve the minutes, Lisa seconded, motion carried. Old Business: Who mows the park? Tim checked with a guy at the park department, who said a deal was made when the park was installed that the park district would maintain the equipment and RBWCA would mow. So Dufrain will mow the park for us. Easter Egg Hunt: 4-13-19 Last year Deb spent $50 on the Easter Egg Hunt, which Andrea will spend this year. Heather will preside at the hunt from 10:00 to 10:10 on Saturday April 13th. Christy will send an email to all homeowners advertising this event, as well as clean-up day.. Choose date for clean-up day: Clean-up will be April 27th, meet at the park at 8:00 am. Jim already cleaned up the 113 entrance where a guy slid on the ice and hit the sign. New Business: Darek Lee Fence Approval: He emailed a picture of the type of fence and a bid from the contractor. Tim called and left a message, Darek hasn’t called back. We need a drawing showing where the fence will be located. Christy will email him asking for a hand-drawn representation of the location of the fence, then we will vote via email. Randy Collins drainage issue: Randy told Tim he didn’t learn about the drainage problem in his back yard until he moved in. Two aeration septic systems drain into the same retention pond area, and there’s landscape brick and dirt in an L shape on top of the ground where the water should be moving underneath. Randy is committed to doing whatever needs to be done, whether he has to repair, replace or raise the line. Jim researched this when Martin owned the property, and learned that code has changed since this system was installed. If Randy repairs or raises the line, he’s grandfathered in to the old code. If he adds a new line, he’ll have to comply with the new code, which prevents this kind of installation. Tim will talk to him. He wants to pull bushes out from the west side of his house to install a sidewalk, which Tim approved. Jim suggested Randy send us a drawing of the sidewalk plan. Tim moved we adjourn at 7:03, Jeff seconded, motion carried.

Minutes 3-6-19

Call to Order 6:35 pm Present: Tim Hauert Andrea Cinnamon Jim Muhlstadt Lisa Meyer Christy Strole Jeff Souligne Minutes for last month’s meeting were reviewed and a spelling error corrected. Christy moved we approve the minutes, Lisa seconded, motion carried. Treasurer’s report was reviewed. 43% of homeowners have paid dues already. Lisa moved we approve the treasurer’s report, Tim seconded, and the motion carried. Christy will send a reminder email to all homeowners regarding the March 15th deadline, and this time she’ll tell people to make the check out to River Bend West Homeowners Association. Old Business: Results of election: We got more than 30 votes so Tim Hauert, Jeff Souligne and Christy Strole were elected. Slate of officers: Jim Muhlstadt graciously agreed to serve as treasurer, Tim Hauert as President and Christy Strole as secretary. Christy moved we approve the slate, Jim seconded, and the motion carried. Mowing bids were reviewed. Dufrain said last year he mowed the park as well as the other lots. We thought the park district mowed the park. Tim will check with the park district. Christy moved we award the bid to Dufrain, Jim seconded, and the motion carried. Christy will notify Dufrain. New Business: Garage Sale: Briarcliff usually holds theirs the first weekend of June or the last weekend of May, so we’re going for Wednesday June 5th for preview night, Thursday and Friday June 6 and 7 for the association garage sale. Andrea will notify the papers, using the same hours we used last year. Easter Egg Hunt: will be held April 13th from 10:am to 11:00 am. Andrea will get the stuff again and fill the eggs. Christy will look up last year’s receipts to see what we spent, and announce the date via email to homeowners this month. Clean Up Day: We’ll pick a date based on weather forecasts at our next meeting in April. Christy moved we adjourn, Lisa seconded and the motion carried. Meeting adjourned at 7:00 pm. Respectfully submitted, Christy Strole Approved Date:___________________ Signature: ______________

Minutes 1-9-19

MINUTES 1-9-19 Call to Order: 6:35 pm Present: Tim Hauert Andrea Cinnamon Jim Muhlstadt Christy Strole Jeff Souligne Minutes approval: Andrea moved, Jeff seconded, motion carried. Treasurer’s report approval: Christy moved, Jeff seconded, motion carried Old Business: Results of call for nominations: no one volunteered. Our ballot for the February Annual meeting will include Christy, Tim and Jeff. We’ll add “we need 28 votes, so please vote even though there are only three candidates for three positions.” Paper ballots will be available at the annual meeting. After that, ballots and dues notices will be emailed together. All homeowners will be invited at least 5 days before the annual meeting via email. We decided to email all homeowners before every meeting as well. Scott Styck fixed the broken light fixture on the sign at the 113 entrance and did not charge us. Andrea will ask his wife what restaurant he likes and she’ll send him a thank you note from the board with a $25 gift card for that restaurant. Jeff moved, Jim seconded: motion carried. New Business: Jim shared the 2018 budget with actual expenses listed and we created the 2019 budget. We had no attorney expense listed. Why hasn’t Ann B. billed us for the letter she wrote this summer? Andrea will ask Deb about that, and if we will owe her money, Christy will email her to say the Martin situation has been resolved and ask whether we owe her anything. We need to send out an RFP to get bids on the lawn mowing soon. Christy will look for specifications for this bid to make sure trimming is included, as it was not done this year. We’ll send it out next month. We have 109 lots, at $75 we expect revenue of $8175 but Cody consolidated two lots, so we expect $8100. Jeff moved we adjourn, Christy seconded, motion carried, meeting adjourned at 7:10 pm.

Minutes 12-5-18

RBWCA MINUTES   December 5, 2018

Call to Order:  The following officers were in attendance.  No other homeowners attended.

Interim president:  Tim Hauert

Vice President:  Andrea Cinnamon

Treasurer:  Jim Muhlstadt

Interim secretary:  Christy Strole

A quorum was declared.  Minutes of the 11-7-18 meeting were read.  Christy moved that we approve the minutes.  Jim seconded, motion carried.  Treasurer’s report for November was read.  Christy moved we approve the treasurer’s report, admiring the new easy-to-read format.  Tim seconded, motion carried. 

Old Business: 

Structure behind Don Anderson’s house:  Tim walked back there to discover that it's a lean-to covering firewood.  This does not violate our covenants.

Tom Martin’s house sold to Randy and Cristal Collins.  Christy sent them a form letter directing them to the website and asking permission to contact them via email.

New business:

One of the lights was out on the subdivision entrance sign on Route 113.  Jim bought a new light bulb and installed it.  That didn’t solve the problem.  Tim moved that we give Jim authorization to contact an electrician to fix the light.  Andrea seconded, and the motion carried.  Jim will talk to Scott Styck first.

This month, Christy will email the membership asking for volunteers for the two open board positions.  At our January meting we’ll create a ballot, hopefully including the new names.  We’ll vote at the February annual meeting on the ballot.  If we don’t get 28 votes at that meeting, dues notices will go out with email ballots.  The March meeting will have new officers.  Christy will send the board members the 2014 bylaws, and check to make sure the March deadline is correct.  She’ll create a Google doc of our membership list so we can all edit it when we learn of a change.

Christy moved to adjourn at 7:30, Jim seconded, motion carried.