Minutes 2-6-19

ANNUAL MEETING MINUTES 2-6-19 Board members present: Tim Hauert, Andrea Cinnamon, Jim Muhlstadt, JEFF Souligne, Heather Gill, Christy Strole Homeowners Present: Jim Sharper Meeting was called to order at 6:35, a quorum was present. Election of Board Members: We have about 15 proxy votes by email, and collected seven new ballots tonight. We don’t have the 28-vote minimum, so ballots will be emailed to the homeowners who have not yet voted, along with the dues notice. Five people prefer to have theirs mailed, so we will. Those who have already voted will only get the dues notice. Dues are $75 and are due by a day in April: Christy will look that up. Our checking account does not allow us to use electronic banking, so checks will be mailed to Jim Muhlstadt. Board Meeting Minutes: Minutes of the meeting of 1-9-19 were reviewed. Christy moved that they be approved. Heather seconded. Motion carried. Treasurer’s report was reviewed. Christy moved that they be approved. Heather seconded. Motion carried. Election of Officers: Officers cannot be elected until after we get 28 votes for the board members. Old Business: The structure behind Anderson’s house is a lean-to for firewood, not a structure so it doesn’t violate covenants. The subdivision to the south of us has some covenant violations that no one is enforcing. We have no authority over them. Andrea sent a gift certificate and thank-you card to Scott Styck, who told Jim to tell us he sincerely appreciated the gesture.   New Business: Garage Sale Dates: We want to avoid the weekend Briarciff holds theirs, and hold ours on the same date that Limestone Meadows does. Last year we had good traffic Friday but very little on Saturday, the second weekend of June. Limestone Meadows didn’t have a group date for their garage sales last year. Heather will ask her friend in Briarciff and we’ll decide next month. Cleanup Day: We’ll wait until April to pick a date when we know the weather forecast. Last year Deb and Donnie Turner did it themselves. Jim Sharper suggested we have the mowing contractor clean up for us. Mowing Bids: Christy will use an old bid form, adding “string trimming” and deleting the park mowing, since the park department does that mowing. We’ll ask that bids be submitted a week before the March meeting, so we can open bids and award the contract in March. We’ll send it to DuFrain, Clear Cut, and maybe others. Heather has a friend who might want to bid; if he’s interested, she’ll send Christy the contact information. Easter Egg Hunt: We want to keep this tradition going. We’ll probably have it April 13th, which is the Saturday a week before Easter. Andrea can get the stuff. Tim moved we adjourn at 7:15, Christy seconded, motion carried. Respectfully submitted, Christy Strole Approved Date: ______________________ Signature: ___________________________