Minutes 5-7-14

May 7, 2014 6:30pm   Limestone Library   River Bend West Community Homeowners Association Monthly Meeting

Called to order at 6:30 pm by Andrea Cinnamon with a motion by Debbie, seconded by Steve and all others agreed.  Board members present were Andrea Cinnamon, Debbie Turner, Steve Devine and Betsy Benoit.

Secretary’s report was read by Debbie with a motion to approve by Andrea, seconded by Betsy, and all others agreed.

Treasurer’s report was read by Debbie with a motion to approve by Steve, seconded by Betsy and all others agreed.

Old Business: The covenants and by laws are almost retyped and will be discussed at the next meeting when the full board is present. The board nominations from last month were voted on with a motion by Debbie and seconded by Andrea and all others agreed.  President- Steve Devine, Vice-President- Dave Baron, Secretary-Treasurer- Debbie Turner. Debbie will contact Jim Horchem again to get his insurance information for mowing.

New Business: The garage sales will be Thursday and Friday June 12 and 13.  Debbie will send out an email and letter to those without email of the date. There are 5 dues outstanding. Steve made a motion, Debbie seconded and all others agreed to pay the attorney $700 and Auto-owners $621.

Adjourned at 6:45 pm with a motion by Steve, seconded by Debbie and all others agreed.

Minutes 4-2-14

River Bend West Community Homeowners Association Monthly Meeting was held on April 2, 2014 at the Limestone Library at 6:30pm.

Called to order at 6:30pm by Andrea with second by Debbie and all others agreed.

Board members present were Andrea Cinnamon, Debbie Turner, Dave Baron, Bob West, Darren Johnson, and Elizabeth Benoit.  One homeowner was present.

Secretary’s report read by Debbie with motion to approve by Dave and seconded by Bob and all others agreed.

Treasurer’s report read by Debbie with a motion to approve by Dave and seconded by Andrea and all others agreed.

Old Business: The covenants email from the attorney were reviewed.  Debbie will forward the email to each board member.  We will find out if there is an electronic version to make the changes that would then go out to the homeowners for approval. Debbie will also check if Christy could type them if needed.  We would like to first vote on the email section so then the entire document could be emailed for review by each homeowner. 

New Business:  Debbie will call Tholens to let them know we want the work to be done this year but we do not want all the trees that are on the plan so we can keep it at the dollar amount that was given to us by Shell.  We will not have an Easter egg hunt.  Jim Horchem will continue to do the mowing but will need to get us a new insurance form and we need a bill by December 1.  Debbie will check on Paypal for online dues payment for next year.  There are about 30 people left to pay their dues.  Aqua prices were brought up at the last meeting and Debbie looked in to the fees.  There is a set expense for each area (such as Limestone or Bourbonnais) and that amount is equally divided by all homes services.  There are more homes in Bourbonnais so their fee is lower than ours.  Debbie will check on adding legal words at the end of the emails so people will not send out a mass reply for personal or political reasons or give our email addresses to others. 

Steve Devine was nominated for president by Dave Baron and seconded by Andrea and all others agreed.   Dave Baron was nominated for vice president by Debbie and seconded by Andrea and all others agreed.  Debbie Turner was nominated for secretary/treasurer by Andrea and seconded by Bob and all others agreed.  Since Steve was not here we will finalize the board positions next month.

Meeting was adjourned at 7:05 pm with a motion by Dave and seconded by Andrea and all others agreed.

Treasurer's report 2-15-14

1-4-13    #1178 post office                         $79           $20273.72

1-14-13   EFT Com Ed                              $45.35      $20228.37

1-16-13   Deposit                                        $530        $20758.37

1-25-13   Deposit                                        $87          $20845.37

2-8-13    #1179 Debbie ink                         $13.80      $20831.57

2-14-13   EFT Com Ed                               $44.08      $20787.49

2-14-13   #1180  Ann Brezinski                 $175.00    $20612.49

2-20-13   #1181   Debbie                            $50.30      $20562.19

3-15-13   EFT Com Ed                               $40.33      $20521.86

3-15-13   #1182 Taxes                                $35           $20486.86

3-15-13   #1183 stamps envelopes             $101.40    $20385.46

3-22-13   Deposit                                        $4500      $24885.46

4-2-13     Deposit                                        $2400      $27285.46

                VOID #1184

4-8-13     #1185 Debbie   ink                      $51.99     $27233.47

4-13-13  EFT  Com Ed                               $30.84     $27202.63

4-13-13   Deposit                                        $600        $27802.63

4-19-13   Deposit                                        $375        $28177.63

4-22-13  #1186 Adcraft                              $183.87   $27993.76

4-26-13   Deposit                                        $150        $28143.76

4-26-13  #1187   Tholens                            $140.21   $28003.55

4-29-13   refund tholens                               $140.21  $28143.76

4-29-13  Deposit                                           $75         $28218.76

5-2-13  #1188  deb stamps                       $9.20       $28209.56

5-2-13   #1189   Jim Horchem  mowing   $4985     $23224.56

5-2-13   #1190   Auto Owners                   $571       $22653.56

5-3-13   Deposit                                          $75        $22728.56

5-6-13    EFT COM ED                             $31.25   $22697.31

5-30-13  DEPOSIT                                     $75        $22772.31

6-6-13  #1191 Ann Brezinski                     $367.50  $22404.81

6-6-13  #1192    Taxes                                $50.30    $22354.51

6-6-13   EFT Com Ed                                  $30.34   $22324.17

6-15-13  #1193 Deb  bush                           $27.61   $22296.56

7-6-13  #1194 Andrea Journal                      $47.06   $22249.50

7-6-13 EFT Com Ed                                    $29.99    $22219.51

7-15-13  #1195 stamps                                 $55.20   $22164.31

7-19-13   DEPOSIT                                      $75.00    $22239.31

8-15-13  EFT Com Ed                                  $28.56    $22210.75

8-15-13 Deb bulb #1196                               $92.19   $22118.56 

9-13-13  EFT Com Ed                                  $30.93   $22087.63

9-11-13  1197 Deb bulb                                $40        $22047.63

10-3-13  deposit                                             $24       $22071.63

10-3-13   #1198  Steve Devine                      $269.09$21802.54

10-3-13   #1199  Datweiler                            $1010   $20792.54

10-15-13  EFT Com Ed                                 $32.21   $20760.33

11-11-13  Clean Cut                                      $2350    $18410.33

11-14-13   Com Ed                                         $35.89  $18374.44

12-8-13   Sec of State                                      $10       $18364.44

12-13-13 EFT Com Ed                                   $35.36              $18329.08                 

1-13-14  EFT Com Ed                                    $39.76  $18289.32                 

1-15-14   Stamps                                             $138   $18151.32      

2-8-14    Debbie –supplies                              $30     $18121.32      

2-14-14  Com Ed                                            $ 38.46  $18082.86

2-15-14  JP Horchem- mowing                      $3425.00  $14657.86                          

Minutes 2-15-14

RIVER BEND ANNUAL MEETING 2-15-14 10:15 AM LIMESTONE LIBRARY

Called to order at 10:15 am by Andrea Cinnamon  Board members present: Andrea Cinnamon  Debbie Turner  Bob West  Dave Baron  Steve Devine  8 homeowners present

Secretary’s report read by Debbie with motion to approve by Dave and seconded by Bob and all others agreed

Treasurer’s report read by Debbie with a motion to approve by Dave and seconded by Andrea and all others agreed

Diana from Shell is sick and unable to attend  4 water lines frozen  Suggested we run water 24/7 to help prevent  Debbie will send email to warn all residents  She said the frost line is at 50 inches and the pipes are at code at  48 inches

Public comment  One homeowner concerned about Aqua prices as he feels they are unfair  Another stated he has contacted the fire department to put sticks on the hydrants as they are getting buried by the snowplows  Another homeowner is upset about outhouses in the subdivision- this will be brought up with the attorney

Chris Benoit nominated his wife Elizabeth to the board with a motion by Debbie seconded by Dave and all others agreed  There were no other nominations at this time  One person will get back to us this week after he talks it over with his wife  Ballots will have to be mailed with the dues notice as there are not enough people in attendance to make a quorum

Covenant committee recommendations were discussed #4, #5 were agreed on #7 we will leave from dusk to dawn #11 pools must be grade level and above ground pools can not be buried #20 add over gross weight ? about larger vehicles being stored in garages which should be allowed?  Bylaws were agreed on but we should add to keep file when received and opened, undelivered and reply request

It was also suggested we look into online payment of dues

The 2014 budget was reviewed

The plans were on display for the use of the Shell money

We will wait to set a garage sale date and will probably not do with Limestone Meadows

Adjourned at 11:10 am with motion by Dave and seconded by Debbie and all others agreed

The new board then met and a motion was made by Steve and seconded by Dave to pay Jim Horchem $3425 for mowing for 2013  There will not be a March meeting so the next meeting will be April 2  Motion by Bob to adjourn at 11:35 and seconded by Dave and all others agreed