Minutes 1-9-19

MINUTES 1-9-19 Call to Order: 6:35 pm Present: Tim Hauert Andrea Cinnamon Jim Muhlstadt Christy Strole Jeff Souligne Minutes approval: Andrea moved, Jeff seconded, motion carried. Treasurer’s report approval: Christy moved, Jeff seconded, motion carried Old Business: Results of call for nominations: no one volunteered. Our ballot for the February Annual meeting will include Christy, Tim and Jeff. We’ll add “we need 28 votes, so please vote even though there are only three candidates for three positions.” Paper ballots will be available at the annual meeting. After that, ballots and dues notices will be emailed together. All homeowners will be invited at least 5 days before the annual meeting via email. We decided to email all homeowners before every meeting as well. Scott Styck fixed the broken light fixture on the sign at the 113 entrance and did not charge us. Andrea will ask his wife what restaurant he likes and she’ll send him a thank you note from the board with a $25 gift card for that restaurant. Jeff moved, Jim seconded: motion carried. New Business: Jim shared the 2018 budget with actual expenses listed and we created the 2019 budget. We had no attorney expense listed. Why hasn’t Ann B. billed us for the letter she wrote this summer? Andrea will ask Deb about that, and if we will owe her money, Christy will email her to say the Martin situation has been resolved and ask whether we owe her anything. We need to send out an RFP to get bids on the lawn mowing soon. Christy will look for specifications for this bid to make sure trimming is included, as it was not done this year. We’ll send it out next month. We have 109 lots, at $75 we expect revenue of $8175 but Cody consolidated two lots, so we expect $8100. Jeff moved we adjourn, Christy seconded, motion carried, meeting adjourned at 7:10 pm.

Minutes 12-5-18

RBWCA MINUTES   December 5, 2018

Call to Order:  The following officers were in attendance.  No other homeowners attended.

Interim president:  Tim Hauert

Vice President:  Andrea Cinnamon

Treasurer:  Jim Muhlstadt

Interim secretary:  Christy Strole

A quorum was declared.  Minutes of the 11-7-18 meeting were read.  Christy moved that we approve the minutes.  Jim seconded, motion carried.  Treasurer’s report for November was read.  Christy moved we approve the treasurer’s report, admiring the new easy-to-read format.  Tim seconded, motion carried. 

Old Business: 

Structure behind Don Anderson’s house:  Tim walked back there to discover that it's a lean-to covering firewood.  This does not violate our covenants.

Tom Martin’s house sold to Randy and Cristal Collins.  Christy sent them a form letter directing them to the website and asking permission to contact them via email.

New business:

One of the lights was out on the subdivision entrance sign on Route 113.  Jim bought a new light bulb and installed it.  That didn’t solve the problem.  Tim moved that we give Jim authorization to contact an electrician to fix the light.  Andrea seconded, and the motion carried.  Jim will talk to Scott Styck first.

This month, Christy will email the membership asking for volunteers for the two open board positions.  At our January meting we’ll create a ballot, hopefully including the new names.  We’ll vote at the February annual meeting on the ballot.  If we don’t get 28 votes at that meeting, dues notices will go out with email ballots.  The March meeting will have new officers.  Christy will send the board members the 2014 bylaws, and check to make sure the March deadline is correct.  She’ll create a Google doc of our membership list so we can all edit it when we learn of a change.

Christy moved to adjourn at 7:30, Jim seconded, motion carried.

Minutes 11-7-18

Meeting Minutes River Bend West Community Association

11-7-18

Present: Board Members Jim Muhlestadt, Andrea Cinnamon, Tim Hauert, Dave Baron, Jeff Souligne, Christy Strole and Heather Gill. Absent: Lisa Meyer. Quorum was present. No other residents attended.

Meeting was called to order by president Dave Baron at 6:35 pm.  The minutes of the October meeting were reviewed by Christy and the treasurer’s report from Deb Turner was reviewed by Dave.  Jim moved we approve these reports, Andrea seconded and the motion carried.

OLD BUSINESS:

Dave passed out copies of the meeting schedule for 2019. He scheduled the library room for all those dates. Someone should check in in June or July to confirm the last six months.

Upcoming election. Deb Turner and Dave Baron were up for re-election, but they’re resigning so now Christy Strole, Jeff Souligne and Tim Hauert are up for election in February. Today we need to appoint a president and treasurer from this group.  Dave suggested Jim for treasurer and Tim for interim president until February.  Andrea is Vice President. Christy is interim secretary.  Jeff moved we appoint Jim as treasurer. Jeff seconded.  Motion carried.  Jeff moved that Tim be interim president, Andrea seconded, Tim agreed to serve, and the motion carried. 

Interim President:  Tim Hauert                   Interim Board Member:  Jeff Souligne

Vice President:  Andrea Cinnamon             Board Member:  Heather Gill

Interim Secretary:  Christy Strole               Board Member:  Lisa Meyer

Treasurer:  Jim Muhlestadt

For next month’s meeting Dave will attend but Tim will preside.  In December Christy will email the group asking for volunteers for board members. In January we’ll send out dues notices with ballots.

Don Anderson has an unapproved structure in his backyard.  Dave wants to go see Don’s son Kirk to ask about what looks like a rabbit hutch.  Livestock is prohibited by covenants.

All dues are currently paid.

Tom Martin’s asked us to pay to fix his septic field.  Our attorney Ann Brezinski advised that it’s not our responsibility.   Tom offered to sue us but has not done so.

NEW BUSINESS:

Betty Baker cannot keep her lawn mowed now that George has passed.  Steve Schulz, John Jones, Tim Hauert, etc. have been helping her out.  Let’s revisit this in the spring to see if we need to take action. 

Jeff moved to adjourn, Andrea seconded, motion carried at 7:08 pm

Respectfully submitted,

Christy Strole, Interim Secretary

2019 River Bend West Community Association Meeting Schedule

All meetings are held on Wednesdays, 6:30 pm at the Limestone Library

January 9

February 6

March 6

April 3

May 1

June 5

July 10

August 7

September 4

October 2

November 6

December 4

Minutes 10-3-18

River Bend West Community Homeowners Association Monthly Meeting

Wednesday, October 3, 2018 Limestone Library at 6:30 pm

Called to order at 6:30 pm by Dave Baron. Board members present were Dave Baron, Andrea Cinnamon, Lisa Meyer, Jim Mulstadt and Jeff Souligne.

Residents present were Christy Strole, Steve Devine and Leroy Sarowatz.

Secretary’s Report: no report.

Treasurer’s Report: no report

Only Business: Board Make-up and Board for the Future

It was discussed how to move forward. It was determined that Christy Strole and Tim Hauert will fill in on an interim basis until a formal vote can be done in February 2019. Christy Strole agreed to handle the position of Secretary of the Board. Motion was made to accept by Lisa Meyer and seconded by Jeff Souligne and all others agreed.

Also, the board agreed to discuss Board offices at the next meeting. The Board will also get back to a formal setting at the next meeting.

Meeting Adjourned at 7:05 pm. Motion made by Lisa Meyer and seconded by Jim Mulstadt and all others agreed.