RBWCA Minutes 2-3-21

MINUTES for Annual Meeting 2-3-21 Call to Order via Zoom: 6:30 Presiding: Tim Hauert, President. Attending: Jeff Souligne, Andrea Cinnamon, Vice President, Colleen Wepprecht, Jim Muhlstadt, Treasurer, Benay McCue, Christy Strole, Secretary Homeowners: Larry and Mardene Hinton Minutes of 1-6-1approval: Jeff moved, Colleen seconded, minutes were approved. Treasurer’s report approval: Benay moved, Christy seconded, treasurer’s report was approved. Public Comments: None Election of board members: Tim, Jeff and Christy. We have received 21 votes for this slate of board members as of this meeting and we need 28. Christy will send another email asking for votes. Old Business: New bank account: Jim Muhlstadt talked to the bank and set up two electronic forms of payment for dues (Venmo and PayPal). Christy will send a bill out telling people how to pay their dues. She will first send a draft to all board members for approval. Income taxes can be done on Turbo Tax? Yes, Jim will do them. He also has to have David Jaffe renew our nonprofit status with the IRS. Can we save up for emergencies as a nonprofit? Jim will ask David about a reserve fund, like a savings account, that we could use for emergencies. If we can, we’ll put $2000 a year into a separate account. Tim called the library to see if we can resume meeting there, but only the library board is allowed to meet there. So he called the park building, which we used years ago, but they aren’t allowing anyone to meet there, even their own board. New Business: Request for Proposal for mowing bids: Larry Hinton says we don’t have to get bids. Christy will research the IDFPR rules. Maybe we can just keep Dufrain? We’ll discuss this next month. 2021 Budget approval: We went through this line by line. Should we thank someone for the street light on the river lot? Benay hounded the county, maybe it was Glen Kramer. Thank you, Benay! Request re clarification on golf carts: The requestor wants golf carts to be allowed in our subdivision. Currently our covenants and bylaws do not include golf carts, but the county road Does everyone have a lamppost that works now? A few still don’t work but since the earth is frozen we’ll wait until spring to send letters to the homeowners. Election of officers: Since we don’t have enough votes for Christy, Jeff and Tim to be board members, we’ll wait to elect officers until next month. Christy will send out another ballot. Jim will leave the board this time next year. No one else volunteered to be treasurer tonight. Let’s ask around to see who else might want to join the board or be treasurer so we can have this position covered by next February. Thanks for the heads up, Jim. Adjourn: Moved Seconded Time: